Senior Administrative Assistant

Corps Team, Charlotte North Carolina

A leading healthcare services company is seeking an experienced Senior Administrative Assistant to join their team in the Ballantyne area for a long-term contract assignment.
The Senior Administrative Assistant  supports a senior leader and performs full administrative, and general office duties of a responsible and confidential nature. The role prepares correspondence, develops presentations and spreadsheets, writes memos, and maintains files including those with highly confidential information. This individual will spend a significant amount of time scheduling and coordinating multi internal and external meetings.The individual will also coordinate travel, submit expense reports, and serve as the department Teams administrator for the customer success leadership team.

In addition to the administrative tasks, this role requires a high level of tact and integrity. Work is performed under minimum supervision, and requires a high level of  independence and discretion. 

Major Accountabilities:
  • 65%:
    • Assist in meeting planning for coordination of internal / external meetings and event planning.
    • Coordinate travel schedule, including preparation of itineraries, confirmation of reservations, scheduling of meetings and appointments at varying sites (hotels, airports, etc.) and ensure that complete meeting materials are available for timely review and to ensure proper preparation.
    • Receiving and screening telephone calls, messages, mail and, at times, visitors; answering questions and furnishing information as necessary
  • 15%:
    • Support/create  PowerPoint slide preparation and with Excel spreadsheets / tables that typically support presentations.
    • Type, transcribe, and edit correspondence including letters, memorandums, reports or special assignments. Assume responsibility for accuracy and completeness of documents as well as timely filings of certain notices
    • Work on special projects as requested.
  • 10%:
    • May include  developing and facilitating changes in procedures, forms and practices, and work flows; tracking and maintaining records for time and attendance, expenses, training and development, strategy deployment, and performance management.
    • Communicating the manager’ s instructions or desires to various individuals and/or departments; furnishing and obtaining information from other leadership members. 
    • Communicate professionally and frequently with all management team (internal and external) with all confidential matters handled with a high level of discretion

Minimum Skills & Qualifications:
  • High school diploma/GED required
  • 5-7+ years of administrative support at the VP or executive level
  • Experience in a fast-paced work environment
  • Thorough knowledge of MS Office Suite, including Word, Excel, PowerPoint and advanced Outlook
  • Expert attention to detail; organized and effective
  • Ability to make decisions, act independently, and use initiative
  • Must be a solid team player and problem solver
  • Adaptable, results-driven
  • Possesses excellent business acumen
  • Excellent communication skills - verbal and written

Preferred Qualifications:
  • Associates degree or bachelors degree strongly preferred
  • Experience leading projects and/or supporting cross-functional teams
  • Demonstrated ability to thrive in a high-volume environment supporting multiple executives
  • Possesses strong project management skills; keeps track of all required tasks and action items and proactively look forward to timeline to watch for conflicts and deadlines
  • Ability to use a high level of discretion

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