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Site Administrator

Deer ParkPSC Industrial Services

Position Purpose Statement

The Site Administrator/Data Controller provides clerical and administrative support to the Field Supervisor at an assigned customer facility. The Site Administrator/Data Controller ensures that billing/job information is properly submitted via the company's online billing system, and ensures the timely processing of weekly payroll. The Site Administrator/Data Controller also provides maintains information concerning leak repairs, component testing, etc., and assists the Field Supervisor with QA/QC issues, ensuring all components are checked/rechecked within the prescribed time frames.

The Site Administrator/Data Controller reports directly to the Field Supervisor. However, the Site Administrator works closely with all site employees, as well as the Area Manager, to maintain customer requirements and satisfaction while ensuring that the company's goals and standards are met. He/She must use appropriate interpersonal styles and communication methods to develop effective partnerships to meet mutual goals and objectives, demonstrating a strong ability to analyze data, evaluate situations and identify problems or opportunities, including likely causes.

Essential Duties and Responsibilities
  • Works closely with the Field Supervisor to ensure that billing/job information is submitted timely and accurately via the company's online billing system.
  • Updates employee time sheets and job sheets on a daily basis ensuring all data is accurate.
  • Ensures the timely processing of weekly payroll and other administrative functions.
  • Creates new KPI and time sheets for technicians on a weekly basis, allowing Technicians to record notes regarding components monitored daily, and hours worked.
  • Prints open leak report on a daily basis ensuring any notes and notification numbers are properly carried over, and highlighting any components (open leaks) due for repair. Sends timely notifications to maintenance to repair components, ensuring all such components are repaired within the prescribed time frame.
  • Enters leak repairs completed from on-site leak repair, ensuring such repairs are properly reflected for the customer.
  • Updates electronic calibration spread sheet, ensuring analyzers are properly calibrated according to required specifications.
  • Runs Technician route reports and assists Field Supervisor in reviewing for anomalies, ensuring any components are rechecked if such anomalies exist.
  • Assists Field Supervisor with QA/QC monitoring data, ensuring no components are missed (rechecks or first attempts).
  • May build and assign routes based on the monitoring schedule/database.
  • Updates Technician performance graphs for weekly meeting.
  • Maintains notification log ensuring all information is up to date.
  • Performs ad hoc reports regarding various activities such as components monitored, calibration reports, etc., on a monthly/qtrly or semiannual basis at the request of the client
  • Assists Field Supervisor in verifying all monthly items are complete (rechecks, added valves, DORs, pumps, etc.)
  • Organizes and maintains file system, and files correspondence and other records.
  • Orders and maintains supplies, and arranges for equipment maintenance.
  • Performs other duties and responsibilities as assigned.

    Supervisory Responsibilities

    This job has no supervisory responsibilities.

    Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Education and/or Experience

  • High school diploma or general education degree (GED); and 2 - 3 years general office/clerical/administrative experience in an industrial environment; or equivalent combination of education and work experience.

    Language Skills

    Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

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