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Administrative Assistant III - Physician Relations Group

MinneapolisMedtronic



Careers That Change Lives

Play and important part in the Physician Relations Team within the largest Medtronic Business - Cardiac Rhythm & Heart Failure. The primary focus will be administrative excellence by providing high quality, proactive support to enhance the smooth operation and efficient functioning of the Professional Relations and Customer Insight Director and her team. This is a great role if you enjoy interfacing with key internal and external stakeholders. This is a fast paced team and requires someone that is detail oriented with strong organizational skills and a professional demeanor.

If you enjoy interacting with executive management, customers and vendors this could be your ideal role!

A Day in the Life

  • Serve as a key contact point for businesses and geographies, other Medtronic departments and external entities

  • Interacts with peers, senior and middle management, vendors, clients, and customers on a frequent basis.

  • Coordination of complex travel plans, Visas, passports often across international time zones and multiple currencies when preparing expense reports

  • Works closely with the Customer Engagement Center team to produce reports, help to schedule, manage dietary needs for customer visits and arrange ground transportation.

  • Meeting planning including conference calls with multiple parties globally, including effective coordination of audio conferences, video conferences, training sessions and other meetings including scheduling, agendas, meeting materials, catering when appropriate, set-up, minutes, and starting the meeting etc.

  • Types and proofreads correspondence, reports, and forms; corrects grammar and formatting errors; drafts brief correspondence of a routine nature; and occasionally assists with putting presentations into final format.

  • Support efforts in establishing standard operating procedure for assigned projects.

  • Conducts or participates in special projects as needed

  • Apply knowledge of business and department objectives and priorities

  • Attends team meetings, taking notes on discussion points and action items-ensuring proper follow through

  • Expense management and reporting as needed

  • Cognizant of business priorities, personnel, and company practices.

  • Other responsibilities as needed.

  • Over-time may be required upon request

    Must Have: Minimum Requirements




  • High school diploma/GED

  • 4+ years of administrative experience

  • Experience in travel planning, and meeting/calendar coordination.

  • Experience with Microsoft Office Applications (Word, PowerPoint, Outlook, Excel)

    Nice to Have:

  • Bachelors Degree

  • Medtronic experience

  • Budget tracking experience

  • Experience interacting with the Field and Physicians

  • Project Management

    About Medtronic

    Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.

    We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let's work together to address universal healthcare needs and improve patients' lives. Help us shape the future.

    Physical Job Requirements

    The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

    The physical demands described within the Day in the Life section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    EEO

    It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.

    This employer participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here:http://www.uscis.gov/e-verify/employees

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