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Executive Administrative Assistant


Medline Industries, Inc. has an immediate opening for an Executive Administrative Assistant. This person will provide administrative support to the Sterile Procedure Tray Division located in Waukegan, IL. Under general supervision, provide advanced secretarial and administrative support for senior management using technical and business vocabulary and a detailed knowledge of organization operations, organizational procedures and personnel. Within established guidelines, make independent decisions regarding planning, organizing and scheduling work. Collect, compile and analyze relatively complex data and information. Compose straightforward written descriptions/summaries of results. We are seeking a dynamic, hard-working professional with a desire to work for a fast-paced, large corporate organization. In addition to exceptional leadership and analytical skills, you must have a “roll-up your sleeves” attitude. 

The challenging responsibilities of the position include: 
  • Provide professional, accurate, and timely support, contributing to executive, team and departmental objectives. 
  • Manage senior executive's calendar. 
  • Manage and coordinate heavy travel schedules for executive including international travel. 
  • Compose and proofread letters and documents. 
  • Coordinate meetings and conference calls, including venues, transportation, food, materials preparation and meeting notes transcription. 
  • Exercise discretion and independent judgment in analyzing and summarizing complex information requests/reports and determining complex trends. 
  • Assist at Executive meetings as requested or needed. 
  • Compose, edit, and enhance communication plans. 
In return, Medline offers a business casual, entrepreneurial work environment with strong growth potential; a competitive compensation package; along with a complete benefits package including medical/dental/vision/life insurance; 401(k) with company match and much more! 

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