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Subcontracts Administrator

Menlo Park, CaliforniaPEAK Technical Staffing USA

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Core Duties:

  • Will prepare, negotiate, award and administer purchase orders and subcontracts ($1,000 to $100,000) for a school or unit.
  • Review, amend, deny, and approve requisitions, as appropriate.
  • Identify potential vendors, prepare Request for Quotations (RFQ), Requests for Proposals (RFP), conduct site visits, obtain bids, prepare and evaluate bids and negotiate with suppliers.
  • Award and administer purchase orders and subcontracts through completion.
  • Monitor supplier performance for cost, schedule and compliance with associated terms and conditions.
  • Assist the requesting organization in developing Statements of Work, identifying sources and in performing overall procurement acquisition planning for the project by developing needs analysis and forecasting for programmatic procurements.
  • Resolve contractual issues by interacting with various requestors, suppliers, senior level program management personnel, educational institutions and government agencies.
  • Work with contract types include fixed price and possibly cost reimbursable.
  • Support procurement initiatives and strategic sourcing; drive to achieve continuous improvement in procurement process.

Education & Experience:

  • Bachelor's degree with two years of experience in performing the above listed duties or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Knowledge of a variety of theory, practices, methods, programs and plans including regulatory requirements relating to purchasing and business law.
  • Experience negotiating and administering contracts with unusual and moderately complex terms and conditions.
  • Demonstrated experience in working with various methods of contract types such as Firm Fixed Price, Cost Reimbursement, Time and Materials, Personal Services Agreements and Basic Ordering Agreements.
  • Experience partnering with internal customers, learning/understanding business needs and providing excellent procurement services.
  • Knowledge of market conditions, trade practices, sources and lead time.
  • Knowledge and experience with the Federal Acquisition Regulations (FAR), Department of Energy Acquisition Regulations (DEAR) and other government agency regulations.
  • Demonstrated knowledge and experience with Microsoft Office Suite and PeopleSoft/Oracle/SAP.
  • Demonstrated ability to communicate well both orally and in writing.

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