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Project Coordinator

Chicago, IllinoisPEAK Technical Staffing USA

PEAK Technical Staffing is looking for a Project Coordinator. You will be responsible for tracking project deliverables, dates and monitoring deadlines; providing regular and timely reports highlighting variances as they arise, supporting the Project Management team with assigned projects including budgets, collections, invoicing, tracking, correspondence, and various administrative tasks.

Primary Responsibilities:

  • Support project staff.
  • Plan and coordinate project scheduling, budgeting and administrative tasks.
  • Update necessary tracking systems to ensure that project and program status is maintained with complete accuracy.
  • Alert Management of problems/conflicts relating to the execution of assigned projects.
  • Coordinate all tasks related to invoicing and purchase orders.
  • Create and distribute correspondence relevant to the team, project and program for both internal and external distribution.
  • Manage the process of material requisitions and purchase orders.
  • Responsible for the creation and close out of projects.
  • Develop and maintain accurate and complete files for projects and programs; continues to monitor for integrity and completeness.
  • Obtain and ensure commitment to schedules from necessary team members.
  • Perform a wide variety of administrative duties as required to support project completion.

Technical Skills:

  • Excellent knowledge of MS Office, including Word, Excel, Power Point and Outlook.
  • Strong Excel (pivot tables/V-lookups).
  • Ability to create and maintain complex spreadsheets and documents.
  • Must be able to document and present work in a clear and concise manner.
  • Ability to quickly learn and utilize a variety of software and systems.
  • Highly organized and detail orientated.
  • Ability to multi-task and work in a fast paced environment.
  • Strong organizational, administrative, interpersonal, verbal and written communication skills.
  • Time management skills; must be able to meet deadlines.
  • Ability to write routine reports and correspondence.
  • Basic math and computer skills.
  • Heavy experience in working with data-bases.

Educational Requirements:

  • Bachelor's Degree preferred.
  • Minimum 2+ years experience in general business environment with project coordination and/or administrative experience; wireless telecom or utility industry experience preferred.