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Senior Administrative Assistant

San Rafael, CARandstad LifeSciences

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Senior Administrative Assistant


Job Responsibilities

  • Proficient with heavy scheduling a must, internal meetings, rescheduling meetings. forward notices to larger groups, securing meeting rooms, set-up presentations on laptop, open phone line.
  • Be comfortable with covering several calendars at one time and work with different personalities, be able to interactive positively with everyone.
  • Interact and work occasionally with the other support staff, covering when out of office
  • Heavy scheduling of off-site meetings, arranging venue, schedule catering and any meeting equipment i.e. flip charts, projectors, marker pens, etc.
  • Have excellent follow-up and follow through of projects making sure everything is covered and on schedule.
  • Must have experience with Concur, be able to enter expenses, code to the correct cost center, enter reports in a timely basis.
  • Make travel reservations, securing flights, cars, trains and any other transportation needed for the trip. Make sure the trip is accurate, dates, times, airport, and approved by the traveler before ticketing.
  • Sit in on meetings to take minutes, type up and distribute
  • Order lunch for meetings, set-up and clear away in a timely basis, make sure food arrives on time.
  • Become familiar with the client's procedures and Product Portfolio Development processes

Education & Qualifications

  • H.S. and 6+ related years experience or AA degree and 5+ years related experience or BA degree and 0-2 years of experience
  • Must be proactive
  • Must have good proofreading skills
  • Pace is fast at times so must keep on top of things, move items through
  • Must be personable, welcoming to people, willing to help and willing to do whatever needs to be done to get the work done, to meet deadlines, and to keep the department functioning.
  • Have a professional demeanor and presence, at ease being around senior executives
  • Must be punctual to work and work in the office Monday to Friday, working from home is not an option because of accessing systems.
  • Advanced: Outlook OfficeSuite
  • Intermediate: Word
  • Intermediate/Advanced: Powerpoint
  • Intermediate: Excel
  • Intermediate: Concur
  • Preliminary: Office 365 (nice to have but can be trained)


  • Medical, Dental, and Vision Insurance
  • 401K Plan with Company Match
  • Life and AD&D Insurance


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