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Office Services Coordinator

Matrix Resources , Seattle Washington

Click here to chat with a MATRIX Recruiter!   Job Title: Coordinator, Office Services Location: Seattle, WA 98101 Term: 5 Months Contract to hire Day-to-Day Responsibilities: 
  • Works under direct supervision, provides routine reception and administrative support to an office.
  • Receives and directs incoming calls and visitors to appropriate personnel.
  • Solves routine issues and escalates accordingly.
  • Assists Concierge in providing general hospitality services and maintaining a client-ready reception area, conference rooms and other common areas.
  • Requests building and/or equipment services as needed.
  • Provides back-up support to Concierge in performing general clerical duties such as distributing and tracking packages, posting mail and arranges messenger services as needed.
  • Troubleshoots for missed deliveries.
  • Schedules and coordinates meetings held within the office to include conference room reservation, equipment needed for meetings and catering.
  • Orders office supplies and other common use items for the office/location.
  • Oversees the proper maintenance of office equipment to include copiers, phone systems and printers (color and B&W).
  • Solves minor equipment problems independently.
  • Oversees the proper maintenance of off-site storage records (tape back-up and hard copy).
  • Provides guidance to Concierge on company document retention policies and procedures.
  • Maintains relationship with vendors that provide services and goods to the office.
  • Assists in the completion of the office Business Continuity plan. Provides notary services as needed.
  • Ensures proper coding of invoices for services or goods for expense tracking purposes.
  • Provides information on brokers and project or listing details for proper expense allocation.
  • Other duties as needed.
  • No formal supervisory responsibilities in this position.
  • Decisions made with general understanding of procedures and company policies to achieve set results and deadlines.
  • Errors in judgment may cause short-term impact to co-workers and supervisor.
Is this a good fit? (Requirements): 
  • Minimum of one year(s) related experience (e.g. Front Desk, Concierge or Customer Service roles).
  • Experience with Microsoft Office Suite products such as Word, Excel, Outlook
  • Previous Front Desk, Concierge, customer service or other hospitality experience preferred
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