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Administrative Assistant

APSTechnical, Birmingham AL

This position will support members of the Executive team, including the Director of Human Resources and the General Counsel, at the Corporate Headquarters.
Primary Responsibilities:
•  Perform general clerical duties to include but not limited to photocopying, faxing, mail distribution and filing.
•  Answer phones promptly and use good judgment to prioritize message distribution in a timely manner.
•  Create and modify various confidential documents including reports and correspondence using Microsoft Office.
•  Maintain Outlook calendars in current and accurate status.
•  Coordinate meeting and conference calls as needed or anticipated.
•  Coordinate travel arrangements as needed.
•  Compose expense reports as needed.
•  Prepare meeting materials and assist with development of PowerPoint presentations.
•  Responsible for keeping inventory of all office supplies and placing orders for replenishment as needed.
•  Record and maintain minutes for various meetings as needed.
•  High school diploma/GED
•  3+ years of administrative support experience with increasing responsibility
•  Microsoft Word:  Mail merge and ability to embed documents
•  Microsoft Excel:  Ability to create and edit spreadsheets and generate reports
•  Some college coursework, business vocational school education or college degree
•  Previous experience in a human resources or legal environment
•  Bilingual/Spanish
Core Competencies:
•  Strong ability to manage effectively multiple projects.
•  Strong attention to detail and excellent organizational skills required.
•  Ability to maintain professionalism and positive service attitude at all times.
•  High level verbal and written communications skills.
•  Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of employee/customer/client service and response.
•  Must be able to work Monday to Friday, 8 a.m. to 5 p.m. with some overtime as needed.
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