HH Staffing Services, SARASOTA FL

Our client, a premier construction company in the Sarasota/Bradenton area is looking for an experienced Construction Administrative Assistant. The Construction AA will provide clerical, administrative support to the Project Management staff at main office and/or job site locations, by the efficient coordination of clerical office activities for projects assigned.

Job Duties:

1. Answering of phones, transferring calls, relaying messages, coordination of mail and generally overseeing the operations of the remote job site office location.
2. Proficiently administer all clerical duties, including but not limited to typing, document preparation, filing, mail.
3. Assist Project Management with the following: a. Letters of Intent to Award Contract b. Purchase Orders c. In? House Purchase Orders d. Subcontracts e. Subcontract Contract Change Order Proposals and Change Orders f. Addenda g. Transmittals h. Owner Change Orders (outside AIA)
4. Update and maintain the following: a. Purchase Order Logs b. Shop Drawing and Submittal Logs c. Plan Logs
5. Assist Project Manager in entering computer scheduling and estimating data, if needed.
6. Assist Project Manager and Superintendent in scheduling material deliveries, if needed.
7. Assist Project Manager with bid solicitations; receiving subcontract and material quotations; preparation of bidding documents.
8. Preparation of monthly estimates to owner.
9. Travel to Clerk of Court (Sarasota/Manatee) and/or regional Permitting Offices for recording necessary project documents as well as tendering or picking up permits, as needed.
10. Assist Project Manager and Superintendent to secure and organize all project close? Out documents.
11. Maintain a thorough knowledge of company procedures. Additional Specific Duties to Include but Not Limited to: 1. Perform a variety of clerical duties, including but not limited to memos, correspondence, reports and other documents as needed. 2. Assist with training of new staff as needed.


" Excellent phone etiquette.
" Excellent verbal and written communication skills.
" Punctuality.
" Able to work with minimum supervision.
" Ability to multi? Task.


" Advanced knowledge of Timberline construction software is an essential requirement. Training provided.
" High School Diploma or GED
" Minimum 2? Years professional construction office Administrative Assistant or equivalent.
" Must be computer literate, with above? Average knowledge of Microsoft Office products, including Word, Excel and Outlook (e? Mail and calendaring).
" Must have a good command of the English language, oral and written.

Location: SRQ/BR area
Pay: $18-21/hr DOE
Temp to Hire

HH Staffing is an Equal Opportunity Employer
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