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Payroll Supervisor - Construction

San Jose, CAPridestaff San Jose

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Position Description: 

  • Hiring, developing, and training the payroll team and training of the support team.
  • Interpret day to day payroll processing and payroll tax compliance objectives and prepare/execute operational practices.
  • Managing the payroll and support team and ensuring compliance (e.g. regulatory, union, internal control, etc.), prompt and professional customer service and all company policies and procedures are followed.
  • Overseeing and assisting the payroll team with the timely and accurate preparation, documentation and processing of union and non-union payroll, printing and distributing checks, garnishments, benefit audits, union benefits, certified payroll, payroll taxes, problem solving, trouble shooting, required reporting and other payroll related items.
  • Resolving all internal and external inquiries regarding payroll.
  • Perform payroll month end, quarter end, and annual close functions.
    • Prepares and reviews account reconciliations monthly.
    • Payroll tax deposits and payroll tax filings
    • Year-end W-2s
    • Compliance reporting (e.g. exempt W-4’s)
  • Building and maintaining constructive business relationships with internal and external partners, including project managers, other departments and customers.
  • Coordinating and ensuring timely follow up and resolution of payroll related issues and process efficiencies and controls with the appropriate parties including Human Resources, Production, AP, and Project Managers.
  • Conducting an ongoing review and update of processes and procedures to ensure regulatory compliance, adequate internal controls, and continuous improvement in productivity and effectiveness. Partnering with Financial Systems Manager to identify and implement system changes related to daily processing as needed.
  • Timely calculation, preparation and remittance of monthly, quarterly, and annual tax reports for all jurisdictions.
  • Works with Tax Manager in verifying proactive compliance with federal, state and local payroll and payroll tax requirements and staying current with associated changes in payroll tax regulations and laws.
  • Works with Human Resources personnel in verifying proactive compliance with federal, state, and local labor law requirements and staying current with associated changes in labor law regulations and laws.
  • Working in conjunction with the QMS management representative and the Legal department to ensure that all documents are destroyed or archived in accordance with the company’s document retention policies.
  • Other duties as assigned.


-          Knowledge in certified, multi-state,  and union payroll is mandatory

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