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Project Support Administrator - Seattle

KPG, Seattle Washington

KPG is a well-established Engineering, Architecture, Landscape Architecture, Urban Design, Planning, and Construction Services firm with four offices located throughout Washington State. We are seeking a mid-level administrator to join our dynamic administrative team in our Seattle office. This position will provide administrative support to our multidisciplinary project management staff for our public and private projects nationwide. Our ideal candidate will bring their collaborative spirit, creativity, and initiative to support our teams on current and incoming projects. 
Overview of ResponsibilitiesPrepare invoices Maintain project-based budget trackingProcess contracts and subcontractsSupport Project Managers’ administrative needsInput subconsultant invoices and track subconsultant budgets Order, track and manage certificates of insuranceMaintain efficient filing systemBack-up front desk and participate in phone reception, kitchen duties Miscellaneous office projects
Required QualificationsExperience with accounting-related tasks (e.g. invoicing, budget tracking)Proficiency with Microsoft OfficeSuperb verbal and written communication skills – must be able to clearly communicate with team members, project-related staff and managementResponsive, cooperative, customer service-oriented attitudeCompetent organizational skillsTeam player who is also able to own a project start to finishAbility to work independently, ask for help when needed, and accept guidance for improvement Comfort with and/or willingness to learn about technologically advanced office products (scanners, printers, docking stations)High level of attention to detail
Preferred QualificationsFamiliarity with engineering and/or architecture industryFamiliarity or experience with Deltek’s AjeraBachelor’s degree in relevant field of studyFamiliarity with Crucial Conversations by Kerry Patterson
We put a high value on interpersonal skills and providing exceptional support for our clients and internal staff. We are looking for a well-rounded individual with a great attitude, good foundation administratively and desire to learn and grow with our company!
KPG offers a competitive salary and benefit package including medical, dental, vision, life, disability, transit support, paid holidays, and PTO. We value creativity, and opportunities for input on systems advancement and process improvement are welcome. Plus, we’re a fun, rewarding place to be!
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