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Purchasing & Contracts Professional

Foothill Ranch, CaliforniaPEAK Technical Staffing USA

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Essential Duties and Responsibilities:

  • Work with Procurement and Contracts Manager, engineering, science, and construction teams to identify procurement and contracting needs.
  • Perform various duties in contracts as detailed below.
  • Participate/lead bidder pre-qualification; search/develop new supply or contracting sources as needed.
  • Prepare, maintain and monitor project bidders lists, ensuring input is received from all procurement and contracts functions, engineering, science and other operational groups.
  • Prepare bid packages including terms and conditions.
  • Solicit bids for the purchase and contract of materials, supplies, equipment and services.
  • Complete bid evaluations with input from engineering, science and construction team.
  • Negotiate with vendors and contractors for goods and services, negotiating the best possible price, schedule and service guarantee and issue awards.
  • Expedite goods and services.
  • Assist with Traffic and Logistics, as required.
  • Establish accounts/credit and terms.
  • Work closely with Receiving to ensure proper delivery.
  • Assist in updating Vendor /Supply Chain database.
  • Assist with updating purchasing /contracting policies & procedures and ensure compliance with same.
  • Administers purchase orders and contracts.
  • Communicates with suppliers to achieve required service and meet project needs.
  • Prepares & organizes assigned Procurement/Contracts sponsored meetings.
  • Accumulates and maintains data for reporting of group metrics.
  • Prepares necessary purchasing and contracting reports.
  • Follow environmental and safety regulations.
  • Comply with safety.
  • Comply with corporate guidelines on business ethics.
  • Flexibility to work extended hours when needed.
  • Some local and other domestic travel may be required periodically.

Required Experience and Qualifications:

  • Bachelor?s degree in a business related area or engineering or equivalent career experience in contracts.
  • At least 10-15 years prior experience in Contracts in a high tech, engineering, construction or research & development environment.
  • Experience in the pre-qualification of Contractors and Supply Chain Management
  • Experience in the bid, evaluation, negotiation, award and closeout of all types of Contracts.
  • Experience in formation of Contracts and Change Orders.
  • Experience in working with complex contract types, fee arrangements, terms and conditions.
  • Experience in working with Contractors and Administration of Contracts.
  • Proficiency in all phases of contracts including knowledge of and skill in communicating effectively with suppliers and contractors, bidder pre-qualification, preparation of bidders lists, compilation of bid requests, negotiation of contracted terms and conditions, and award of commitments.
  • Proficiency in the formation of Contracts and Contract Change Orders including updates to Contract Terms and Conditions.
  • Proficiency in the administration of commitments, monitoring supplier performance, and the resolution of claims and disputes and closeout of Contracts.
  • Skilled in working with, and communicating effectively both orally and in writing with other project functional groups, primarily Engineering, Construction, Project Management, IT and other services.
  • Excellent communication, negotiation, and customer relations skills.
  • Excellent organizational skills.
  • Ability to multi-task.
  • Ability to communicate effectively and professionally with vendors, contractors and employees at all levels of the organization.
  • Adheres to the highest level of honesty, integrity and maturity.
  • Excellent teamwork skills.
  • Available to work flexible and extended hours as needed.

Software Knowledge and Skills:

  • Proficient in MS Office, specifically Word and Excel.
  • Experience with Procurement and\or Contracts Systems.
  • Experience with NetSuite is preferred.

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