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Lead Document Control

Emeryville, CaliforniaPEAK Technical Staffing USA


Provide overall document controls support for large projects. Position will be part of the team responsible for document controls activities

Essential Duties and Responsibilities:

  • Leads the preparation of new procedures related to document management.
  • Process owner for organizational units construction-related document management.
  • Manages document reviews and works with other departments and stakeholders to determine document ownership and routing.
  • Works with project management teams, engineering, and field construction to continuously improve cycles for document handling.
  • Ensures quality control in systems of records and document management.
  • Leads coordination with PG& E governance liaison to fulfill regulatory requirements.
  • Responsible for overall team metrics and reporting.
  • May develop graphics and presentation materials to support document management processes and implementation.
  • Lead the creation of reports about business cycle performance.
  • Manage document reviews, ensuring content meets requirement or needs.
  • Maintains distribution log for all requested deliverables.
  • May participate in PMO meetings in support of primary job duties.
  • May develop structure within document management system to accommodate archival of "cradle to grave” history of projects.
  • Other duties as assigned.

Required Knowledge and Abilities:

  • 5+ years of job related fields.
  • Previous Leadership / Supervisory experience.
  • Demonstrates advances understanding of impact(s) of technical changes to the collective business processes across functional units.
  • Strong written and verbal communication skills for interacting with team members, management to maintain effective working relationships.
  • Proficiency with Sharepoint.
  • Analytical skills.
  • Interpersonal skills.
  • Time Management.
  • Ability to deal with a challenging work environment, time demands and conflicting priorities.
  • Ability to troubleshoot problems independently, suggest solutions when challenge arise.

Education:

  • BA/BS in Business, Engineering, Construction Management, Computer Science/Information Systems, etc or equivalent work experience.